PrivMX Knowledgebase

How to send confidential documents securely: 5 best practices

1. Use end-to-end encryption technology End-to-end encryption technology is now one of the most important tools in ensuring secure data exchange. It relies on the fact that data is encrypted on the source device and remains encrypted throughout the entire transmission process until it is read by the recipient. This means that even if the data is intercepted by an unauthorized party, it can’t and won’t be read without the encryption key.

2. Use secure transmission protocols Data transfer protocols play a key role in ensuring security when sending confidential documents. For B2B companies, protocols such as HTTPS (Hypertext Transfer Protocol Secure) are essential. They ensure that data is transmitted in an encrypted manner, minimizing the risk of information interception.

3. Implement two-factor authentication You should also consider implementing two-factor authentication (2FA) in the process of sending confidential documents. 2FA involves the use of two independent authentication methods, which significantly increases the level of security. Recipients of documents will need to confirm their identity with something they know (such as a password) and something they have (such as an SMS code).

4. Use trusted tools It’s worth investing in trusted tools for sending documents. There are many apps and platforms that specialize in secure data sharing. When choosing such tools, it is worth paying attention to their security history and the encryption technologies used. Choosing applications from the PrivMX brand, you can rest assured that the process of document transfer is secured with the most sensible and convenient technology.

5. Employee training Don’t forget about the people in the process! According to research, they are the weakest link. Training employees in data security is as important as technologies and tools. Therefore, hold regular training sessions to help employees understand the risks and teach them the practical principles of secure document transfer.

To minimize the risk of human error in the process, it’s worth to invest in simple, intuitive and convenient solutions, like PrivMX Contact. Using tools designed with privacy in mind, with encryption-by-default, you’re making it easier for your team members to maintain cyber hygiene and secure your company assets.

Transmitting sensitive documents in a B2B model requires a number of security measures. Using end-to-end encryption technology, secure transmission protocols, two-factor authentication, trusted tools and employee training are key steps to help you maintain data integrity and confidentiality. Taking care of the secure transmission of documents is not only a responsibility, but also an investment in your reputation and customer trust in the B2B world.

Related Posts